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UF/IFAS Office of the Dean for Research

UF/IFAS Office of the Dean for Research

IFAS Proposals Office

The IFAS Proposals Office reviews all proposals, Faculty Service Programs (FSPs), Sponsored Program Agreements (SPAs), and budget changes prior to the Research Dean’s review and approval.


IFAS Proposal Preparation and Deadline Policy

Principal investigators (PIs) work with their department Research Administrator (RA) to create and route proposals for Unit Leader approval through the UF Integrated Research Support Tool (UFIRST). Once approved, this online system automatically submits the proposal to the IFAS Proposal Office. Note that the IFAS Proposal Office will not begin reviewing submissions until the PI has certified the proposal and the "Ready For Core Office to Submit to Sponsor" button is clicked. Both of these actions indicate to our office that this proposal is submit ready. Find more information about the UFirst process here.

IFAS Proposals will review existing approvals, review documentation, and verify the indirect cost before approving. A proposal is eligible for review and approval once the following is included:

•   the scope of work,

•   the budget (an internal budget may be requested to verify the IDC requested),

•   the budget justification, and

•   the sponsor guidelines or a copy of the existing agreement

•   if a reduced IDC rate is applied, provide evidence of a published rate or approved letter that abides by DSP's exemption policy

Once approved, the submission will automatically move forward for a Dean’s approval.

Effective June 22, 2018, the Division of Sponsored Programs (DSP) instituted a hard deadline for submission of proposals announced at least 30 calendar days prior to the due date. These proposals must arrive in DSP, submit-ready, by 9 a.m. on the business day prior to the sponsor deadline. DSP will not submit proposals that miss this window. Proposals submitted in response to a solicitation announced less than 30 days from the sponsor’s due date are exempt from this deadline policy. DSP will fully review and submit these exempt proposals, depending on time and staff availability. DSP will fully review and submit these except proposals, depending on time and staff availability.