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UF/IFAS Office of the Dean for Research

UF/IFAS Office of the Dean for Research

Our office greatly appreciates your continued vigilance to help ensure that we keep our faculty and staff safe during the COVID-19 pandemic while continuing to make significant strides in research, Extension, and teaching.

Given the COVID-19 situation, we are using two portals to manage activity requests and travel. Below are selection guidelines that we hope will reduce faculty burden and streamline the use of these portals (linked below).

Portal Selection Guidelines:

Research Activity Requests Portal

Use this portal to initiate or update requests that broadly describe activities, and can include planned travel. At this stage of the UF Research Resumption Plan (Stage 3), activities will not need to be described in great detail (e.g., times, locations). It is fine to provide broad descriptions (e.g., data collection at 3 -5 area farms approximately once per week in November and December).

Essential Travel/Meeting Requests Portal

This portal is meant for trips or meetings only (e.g., travel to a workshop, to pick up a purchased piece of equipment, or to hold a meeting with stakeholders or colleagues), unconnected to an approved Research Activity Request. Multiple trips can be described within a single request by listing the associated locations and dates. If any portion of the travel or meeting is overnight, please select “yes”.

Portals are for faculty and staff use ONLY

To manage safety concerns, it is imperative that employee supervisors and student advisors are aware of planned travel. To help ensure that, we will not approve requests that originate from students. Requests should instead originate from faculty.

Click here for the Research Activity Requests Portal
Click here for the Essential Travel and Meeting Requests Portal


Additional Guidance

Click here for the Provost's Travel Policy Memo
Click here for Guidance onUndergraduates Returning
Click here for the UF Research Resumption Plan


Contact Information:

For help regarding the Research Activity Requests Portal, please contact Damian Adams at

For help regarding the Essential Travel/Meeting Requests Portal, please contact Robert Gilbert at