The UF/IFAS Proposals Office supports UF/IFAS faculty and staff in the development of grant proposals, with a focus on elevating the quality and quantity of submissions. We also support acquisition of core competencies by research administrators through training, mentoring, and leveraging our collaborative network within UF/IFAS and with core offices.
For proposal solicitations published by the sponsor at least 30 calendar days from the due date, proposals from IFAS faculty must be received by 9 am five (5) business days from the agency deadline (3 days for IFAS and 2 for DSP) to complete the review process.
Proposals submitted in response to a solicitation announced less than 30 days from the sponsor’s due date are exempt from this deadline policy. The IFAS Proposal Office and DSP will fully review and submit these exempt proposals, depending on time and staff availability.
Target deadlines are generally to be considered soft deadlines. If you have a target deadline the IFAS Proposal Office requests that you follow the 9 am five (5) day deadline policy.
Note: The volume of proposals that come into the IFAS Dean for Research Office can vary throughout the year and there maybe times that we will ask for additional days to complete our review (more than the normal 3). Please be patient during these times as we are reviewing each proposal to the best of our ability.
IFAS Proposals will review agency application, documents, cost share and verify the indirect cost before approving. All proposals must include the following items: Please Note: all of these items should only be attached in UFIRST documents once (i.e. Submission Documents or Internal Documents). If submitting through an external submission portal (FastLane, Nspires, etc), a downloaded copy of the application should be attached into the submission documents section of UFIRST.
If a pre-proposal is required to route through UFIRST, based on DSP guidance at Pre-Proposals, Letters of Intent & White Papers - UF Research (ufl.edu), and the sponsor does not require a detailed budget and/or budget justification, our office will not require one either. Please note that UFIRST routed preproposals containing subawards, require entry of subaward totals into UFIRST and subrecipient AOR approvals must accompany the pre-proposal. To create the application, any pre-proposals submitted via UFIRST SF424 requires entry into UFIRST.
- Certification of UFIRST Proposal
- Faculty Introduction Sheet- Proposal Processing
- IFAS Policy - Faculty Leaving UF
- IFAS Policy - Faculty Changing UF Departments
- Approve proposal in UFIRST
- Work with your unit RA and faculty to understand the unit-level implications of complex proposal components such as cost sharing, budgeting faculty time, and release of temporary budgets. UF/IFAS RA List
