• REEport Overview
  • Animal Health Project
  • Hatch Project
  • Hatch Multistate Project
  • McIntire-Stennis Project
  • NIFA Grant Initiation
  • Participants
  • REEport Project Proposal Guidelines
  • Final Report Instructions
  • Project Change Instructions
  • Progress Report Instructions
  • How to Use the CRIS Assisted Search Tool
  • How to Write Progress/Final Reports
  • Video Tutorials
  • Getting More REEport Help
  • REEport Overview

    REEport has replaced CRIS. This website offers guidance on using REEport.

    REEport (Research, Education, and Extension project online reporting tool) is NIFA’s formula and non-formula project reporting system. REEport is the mechanism through which NIFA performs its required data collection for research project initiation, and progress reporting. Through REEport, NIFA staff is able to receive, distribute, and return all necessary data and associated approvals electronically.

    Roles

    Project Director (PD) – project directors are the lead researcher on a REEport project. They can create and update projects.

    Admin Support – admin support is a data entry role. They can initiate new forms and view and make edits on forms they initiated.

    Reviewer – reviewers can view all forms within their department in a read-only PDF format.

    Who needs a REEport Project?

    Every faculty member with a research appointment needs to be a principal PI on an active REEport project.

    Initiating a New REEport Project

    Which type of REEport project do you want to start?

    • Hatch – are you creating an umbrella REEport project?
    • Multistate – are you joining a regional project that is already established by another institution or another PI at UF?
    • McIntire-Stennis – are you creating a forestry-related REEport project?
    • Animal Health – are you creating an Animal Health project?
    • NIFA Grant – are you required to complete a NIFA grant proposal?

    Annual Progress Report

    The annual report for formula projects (Hatch, Multistate, McStennis and Animal Health) will become due on September 30, and must be submitted by March 1, per annum. The annual report for Grant projects will become due on the anniversary date of the project per annum. Annual reports must be submitted in sequential order. Faculty (or designate) can submit annual reports directly to USDA.

    Project Extension

    The maximum duration of any formula project is five-years. Thus, projects whose original duration is five-years are not eligible for extension. One-year extensions are allowed for projects originally approved for four-years or less. Project extension for one-year does not require NIFA approval. Project extensions for two-years or more will require NIFA approval. Submit extension requests using the “Project Change Instructions” found on the menu bar.

    Project Termination

    A final comprehensive report will be required once the project expires in order to terminate the project in REEport. This final report can be completed using the “Final Report” module. Once the process has been completed by the faculty member, they must submit it to the REEport Coordinator. The REEport Coordinator then reviews and submits the final report to the USDA. (See Final Report)

    Final Report

    The Final Report covers the duration of the project, not just a reporting period as with the Progress Reports. A final report is filed at the end of a project, or to terminate a project prior to its end date. A final report will be required once the project expires in order to terminate the project in REEport. For formula projects, the final report is due by March 1. For non-formula projects (grants), the final report is due 90 days after the anniversary date. (See instruction on “How to Write Final Reports” on the menu bar)

    Note: It is the PDs responsibility to terminate any active projects in REEport if she/he is leaving the University.

  • Animal Health Project

    Forms checklist for a new Animal Health project:

    • 1a. Project Statement
    • 1b. Project Statement Transmittal
    • 1c. Project Proposal
    • 2. REEport online new project forms
    • 2r. Assurance Statement
      • • IRB approval form if human subjects are involved
      • • IACUC approval form if vertebrate animals are used

    Animal Health Project Initiation Step-by-step Instructions

    • 1. The following IFAS forms are necessary for creating an Animal Health project:

    To create an Animal Health Project

    • 2. Complete the following steps for an Animal Health project:
      • a. Go to the USDA/REEport Website
      • b. Log in with your username and password
      • c. Click “REEport (SAES – University of Florida)”
      • d. Click “Project Initiation”
      • e. Click “Create a New Project”
      • f. Select “Animal Health” from the “Select Funding Source” drop-down menu
      • g. Read and confirm the statement of understanding, then click “Next”
      • h. Fill in the necessary and/or applicable fields marked with an asterisk:
        • • Project Number: FLA-PD’s Last Name (e.g. FLA-Smith)
        • • Start Date: should be current or future date
        • • Note: the “?” button next to each category provides helpful guidance
    • i. Fill in the names of any additional project directors and their home departments
    • j. Enter Goals and Objectives
      • • Note: the “More..” link provides guidance for completing each section
    • k. Enter Products and Outputs
    • l. Enter Expected Outcomes
    • m. Enter Target Audience
    • n. Enter Methods
    • o. Enter Non-Technical Summary
      • • See the “More” link for a description of summary requirements
    • p. Enter Keywords
    • q. Complete Classification section
    • r. Upload Project Proposal in PDF format
    • s. Complete Assurance Statements
    • t. If any sections are incomplete click associated red hyperlink to access and complete
    • u. When complete, click “Submit for Review”
    • v. The REEport coordinator will then review your project for submission to USDA
  • Hatch Project

    Forms checklist for a new Hatch project:

    • 1a. Project Statement
    • 1b. Project Statement Transmittal
    • 1c. Project Proposal
    • 2. REEport online new project forms
    • 2r. Assurance Statement
      • • IRB approval form if human subjects are involved
      • • IACUC approval form if vertebrate animals are used

    Hatch Project Initiation Step-by-step Instructions

    • 1. The following IFAS forms are necessary for creating a Hatch project:
    • a. Project Statement
    • b. Project Statement Transmittal (Signed by PI, Unit Leader, and listing the three (3) reviewers)
    • c. Project Proposal (i.e. Outline) – PDF format
    • d. Send the Project Statement, Project Statement Transmittal form, and the Project Proposal to Conroy Smith at: REEport@ifas.ufl.edu

    To create a Hatch Project

    • 2. Complete the following steps for a Hatch project:
    • a. Go to the USDA/REEport Website
    • b. Log in with your username and password
    • c. Click “REEport (SAES – University of Florida)”
    • d. Click “Project Initiation”
    • e. Click “Create a New Project”
    • f. Select “Hatch” from the “Select Funding Source” drop-down menu
    • g. Read and confirm the statement of understanding, then click “Next”
    • h. Fill in the necessary and/or applicable fields marked with an asterisk:
      • • Project Number: FLA-PD’s Last Name (e.g. FLA-Smith)
      • • Start Date: should be current or future date
      • • Note: the “?” button next to each category provides helpful guidance
    • i. Fill in the names of any additional project directors and their home departments
    • j. Enter Goals and Objectives
      • • Note: the “More..” link provides guidance for completing each section
    • k. Enter Products and Outputs
    • l. Enter Expected Outcomes
    • m. Enter Target Audience
    • n. Enter Methods
    • o. Enter Non-Technical Summary
      • • See the “More” link for a description of summary requirements
    • p. Enter Keywords
    • q. Complete Classification section
    • r. Upload Project Proposal in PDF format
    • s. Complete Assurance Statements
    • t. If any sections are incomplete click associated red hyperlink to access and complete
    • u. When complete, click “Submit for Review”
    • v. The REEport coordinator will then review your project for submission to USDA
  • Hatch Multistate Project

    Forms checklist for a new Hatch Multistate project:

    • Project Statement
    • Assurance Statement
      • • IRB approval form if human subjects are involved
      • • IACUC approval form if vertebrate animals are used

    Hatch Multistate Project Initiation Step-by-step Instructions

    To register and view project proposals in NIMSS:

    • 1. Go to the National Information Management Support System (NIMSS) website.
    • 2. Select “Member Login & Registration”
    • 3. Insert your User ID and Password (if you do not have a User ID, you will need to register by clicking “Register”)
    • 4. From the menu bar, select "Projects", then select "View Projects"
    • 5. Use search criteria to locate project

    To create an Appendix E profile:

    • 1. Go to the NIMSS website
    • 2. Select “Member Login & Registration”
    • 3. Insert your User ID and Password
    • 4. From the menu bar, select "Participants", then select "Draft/Edit Participant Info"
    • 5. From the left-side menu, select "Draft New"
    • 6. Select the appropriate region (UF – South) and project number
    • 7. Complete the form (notice the hyperlinks for accessing research and extension codes)
    • 8. "Submit"

    To create a Multistate Project in REEport:

    • 1. The following IFAS forms are necessary for creating a Multistate project:
    • 2. Complete the following steps for a Multistate project:
      • a. Go to the USDA/REEport Website
      • b. Log in with your username and password
      • c. Click “REEport (SAES – University of Florida)”
      • d. Click “Project Initiation”
      • e. Click “Create a New Project”
      • f. Select “Hatch/Multistate” from the “Select Funding Source” drop-down menu
      • g. Select Multistate Project Number/Title from the drop-down menu
      • h. Read and confirm the statement of understanding, then click “Next”
      • i. Fill in the necessary and/or applicable fields marked with an asterisk:
        • • Project Number: FLA-PD’s Last Name (e.g. FLA-Smith)
        • • Start Date: should be current or future date
        • • Note: the “?” button next to each category provides helpful information
      • j. Fill in the names of any additional project directors and their home department
      • k. Check the boxes for appropriate Goals and Objectives
        • • Note: the “More..” link provides guidance for completing each section
      • l. Enter Products and Outputs
      • m. Enter Expected Outcomes
      • n. Enter Target Audience
      • o. Enter Methods
      • p. Enter Non-Technical Summary
        • • See the “More” link for a description of summary requirements
      • q. Enter Keywords
      • r. Complete Classification section
      • s. Complete Assurance Statements
      • t. If any sections are incomplete click associated red hyperlink to access and complete
      • u. When complete, click “Submit for Review”
      • v. The REEport coordinator will then review your project for submission to USDA
  • McIntire-Stennis Project

    Forms checklist for new McIntire-Stennis project:

    • 1a. Project Statement
    • 1b. Project Statement Transmittal
    • 1c. Project Proposal
    • 2. REEport online new project forms
    • 2r. Assurance Statement
      • • IRB approval form if human subjects are involved
      • • IACUC approval form if vertebrate animals are used

    McIntire-Stennis Project Initiation Step-by-step Instructions

    • 1. The following IFAS forms are necessary for creating a McIntire-Stennis project:

    To create a McIntire Stennis Project

    • 2. Complete all of the online steps for a McIntire-Stennis project:
      • a. Go to the USDA/REEport Website
      • b. Log in with your username and password
      • c. Click “REEport (SAES – University of Florida)”
      • d. Click “Project Initiation”
      • e. Click “Create a New Project”
      • f. Select “McIntire Stennis” from the “Select Funding Source” drop-down menu
      • g. Read and confirm the statement of understanding, then click “Next”
      • h. Fill in the necessary and/or applicable fields marked with an asterisk:
        • • Project Number: FLA-PD’s Last Name (e.g. FLA-Smith)
        • • Start Date: should be current or future date
        • • Note: the “?” button next to each category provides helpful guidance
      • i. Fill in the names of any additional project directors and their home departments
      • j. Enter Goals and Objectives
        • • Note: the “More..” link provides guidance for completing each section
      • k. Enter Products and Outputs
      • l. Enter Expected Outcomes
      • m. Enter Target Audience
      • n. Enter Methods
      • o. Enter Non-Technical Summary
        • • See the “More” link for a description of summary requirements
      • p. Enter Keywords
      • q. Complete Classification section
      • r. Upload Project Proposal in PDF format
      • s. Complete Assurance Statements
      • t. If any sections are incomplete click associated red hyperlink to access and complete
      • u. When complete, click “Submit for Review”
      • v. The REEport coordinator will then review your project for submission to USDA
  • NIFA Grant Initiation

    NIFA Grant Initiation Step-by-step Instructions

    An email will be sent from your NIFA program specialist with your proposal number. You cannot access a new grant project template in REEport until the program specialist initiates the documentation process. Once the program specialist is complete, you will receive an automated message to proceed with project creation in REEport (see instructions below).

    • 1. Complete all of the online steps for a Grant project:
    • a. Go to the USDA/REEport Website
    • b. Log in with your username and password
    • c. Click “REEport (SAES – University of Florida)
    • d. Click “Project Initiation”
    • e. Search for project using “Proposal Number” or “Project Director”
    • f. Select your project from the list
    • g. Many of the fields for NIFA grants are prepopulated with information from grants.gov
    • h. Fill in the necessary and/or applicable fields marked with an asterisk:
      • i. Project Number: FLA-PD’s Last Name (e.g. FLA-Smith)
      • ii. Start Date: should be current or future date
      • iii. Note: the “?” button next to each category provides helpful guidance
    • i. Fill in the names of any additional project directors and their home departments
    • j. Enter Goals and Objectives
    • k. Note: the “More..” link provides guidance for completing each section
    • l. Enter Products and Outputs
    • m. Enter Expected Outcomes
    • n. Enter Target Audience
    • o. Enter Methods
    • p. Enter Non-Technical Summary
    • q. See the “More” link for a description of summary requirements
    • r. Enter Keywords
    • s. Complete Classification section
    • t. See NIFA Classification Manual for guidance and available codes
    • u. Upload Project Proposal PDF (Outline)
    • v. Complete Assurance Statements
    • w. If any sections are incomplete click associated red hyperlink to access and complete
    • x. When complete, click “Submit for Review”
    • y. The REEport Coordinator will then process and submit your project to USDA
  • Participants

    Estimated Project FTEs for the Project Duration

    Individuals working directly on a project should be reported on the “Participants” tab in REEport. For faculty FTE, list the amount of research time the faculty member will spend on the project. For instance, assume a faculty member has a .80 research and a .20 extension appointment, and will spend a total of 10% of his or her time on the REEport project. The faculty member's yearly FTE will be his or her research appointment (0.8) multiplied by the percentage of effort (0.1). This will yield a yearly FTE of 0.08, which should be rounded up to 0.1. This FTE should be forecast over the life of the project. Assuming a 5-year project, the FTE would be 0.5. Research faculty typically spend 10% of their time on REEport projects annually.

    Any non-faculty participants also need to be listed. FTE calculations for non-faculty members are done the same way as for faculty members: start with their FTE, multiply that by the percentage of effort they will devote to the project, and multiply that by the project's duration in years.


    Instructions

    Enter the estimated FTEs that will support the project over the course of its entire duration. Round decimals to the nearest tenth. Roles for the FTEs must be differentiated as follows:

    Scientist

    A scientist is a research worker responsible for the original thought, judgments, and accomplishments in the independent scientific study. This role includes project leaders, investigation leaders, and any other participants who fit the preceding definition. Examples:

    • • Professor
    • • Associate Professor
    • • Assistant Professor
    • • Scientist


    Professional

    A professional may not qualify as a scientist according to the aforementioned definition but still plays a pertinent role in research activities. Generally, professionals contribute significantly to the research but do not play the Principal Investigator (PI) role. Examples:

    • • Department Head
    • • Center Director
    • • Statistician
    • • Analyst
    • • Assistant Director
    • • Dean


    Technical

    Technical staffs are participants that may not be directly involved with the investigative aspects of the research but assist with research efforts in a technical capacity. Examples:

    • • Lab Assistant
    • • Mechanic
    • • Carpenter
    • • Machinist


    Administrative and Other

    The administrative and other role includes clerical and support staff who contribute to the non-technical support of the project. Most such staff will support non-technical activities for a group of researchers on a number of projects, making FTE estimates for this role comparatively difficult. Examples:

    • • Secretary
    • • Repairman
    • • Janitor
    • • Data Entry
  • REEport Project Proposal Guidelines

    Title

    The title should be a clear, concise description of the subject of the research. It should convey the objectives and scope of the proposal.

    Justification

    The justification is the reason for the project. It describes the importance of the research to agriculture and life in the State or region. The reasons for doing the work and doing it at this time; and ways the project will advance public welfare and/or scientific knowledge.

    Previous Work and Present Outlook

    This section is a brief summary of previous research, the status of current research, and additional knowledge which this project is expected to provide on the subject matter. Cite only the more important of the recent publications at the end of the project outline.

    Objectives

    The objective should be clear, concise statements that delineate the specific results of the project. The objectives should be logically numbered.

    Procedures

    Procedures are statements that convey the essential working plans and methods used to attain the stated objectives. Procedures should correspond to the objectives and follow the same number order. Work that is currently being conducted needs to be designated as such. Procedures provide a clear description of the experimental methods to be used and how the data will be collected and analyzed. The location of the work, equipment and facilities available, and additional equipment and facility needs should be indicated. The procedures should be the result of meticulous planning and should provide flexibility for change.

    Probable Duration

    The probable duration should reflect an estimate of the maximum time likely needed to complete the project and publish its results. Any changes in the objectives of the project should result in a new or revised project outline. The duration of all proposals should not exceed five-years (60 months).

    Personnel

    The personnel section reflects the leaders and other technical workers assigned to the research project. Note: only the lead Project Director is awarded credit at UF for having that REEport project.

    Institutional Units Involved

    The institutional units involved are subject-matter units in the agricultural experiment station and any other units of the institution contributing essential services or facilities to the research project. The responsibilities of each unit and the official titles for any committees used should be listed.

    Cooperation

    The cooperation section consists of a statement listing the U.S. Department of Agriculture and any other stations, institutions, or agencies that are expected to cooperate on the project. If the project is part of a regional project, the Regional Research Project Number from NIMSS needs to be listed.

    Proposal Reviews

    The drafted proposal needs to be reviewed and critiqued by at least three individuals (the Unit Leader can be a reviewer). Reviewer’s meaningful feedback should be incorporated in the final outline. Reviewers are Ph.D. individuals with subject matter knowledge and can be from any Unit or outside agency.

    Project Statement and Project Statement Transmittal Form

    These forms are to be completed and submitted as separate PDF documents.

  • Final Report Instructions

    • 1. Navigate to the USDA/REEport Website
    • 2. Select “REEport (SAES – University of Florida)”
    • 3. Select “Final Report”
    • 4. Use search fields to locate your project (i.e. Project Number or Project Director’s name)
    • 5. Select project from “Final Report(s)” in Draft
    • 6. Cover Page – verify the reporting period then select “Next”
    • 7. Enter Participant information
      • Note: the “?” button next to each category provides useful guidance
      • • Make any edits to the “Actual FTEs for this Reporting Period” section if necessary
    • 8. Enter Target Audience, if applicable
    • 9. Enter Products that may have resulted
      • Note: products can be added or subtracted using the “+” and “-” buttons
    • 10. Enter Other Products as necessary
    • 11. Enter Accomplishments in relation to the project goals
      • • Must click “Nothing to report” in response to the question, “What you plan to do during the next reporting period to accomplish the goals?”
    • 12. Enter Changes/Problems
    • 13. If any section is incomplete click associated red hyperlink to access and complete
    • 14. When complete, submit Final Report
  • Project Change Instructions

    • 1. Navigate to the USDA/REEport Website
    • 2. Select “REEport (SAES – University of Florida)”
    • 3. Select “Project Change”
    • 4. Use search fields to locate your project (i.e. Project Number or Project Director’s name)
    • 5. Select project from “Active Project(s)”
    • 6. Change Summary – Verify any previous changes that were made then select “Continue”
    • 7. Cover Page – edit as necessary then select “Next”
      • • Edit participant information as necessary
        • • Note: the “?” button next to each category provides useful guidance
      • • Edit Goals/Objectives as necessary
      • • Edit Products as necessary
      • • Edit Expected Outcomes as necessary
      • • Edit Target Audience as necessary
      • • Edit Methods as necessary
      • • Edit the Non-Technical Summary as necessary
      • • Edit Keywords as necessary
      • • Edit Classification as necessary
      • •Upload new or revised Project Proposal as necessary
      • •Edit the Assurance Statements as necessary
    • 8. When complete, click “Submit Changes for Review”
  • Progress Report Instructions

    • 1. Navigate to the USDA/REEport Website
    • 2. Select “REEport (SAES – University of Florida)”
    • 3. Select “Progress Report”
    • 4. Use search fields to locate your project (i.e. Project Number or Project Director’s name)
    • 5. Select project from “Progress Report(s)” in Draft
    • 6. Cover Page – verify the reporting period then select “Next”
    • 7. Enter Participant information
      • • Note: the “?” button next to each category provides useful guidance
      • • Make any edits to the “Actual FTEs for this Reporting Period” section if necessary
    • 8. Enter Target Audience, if applicable
    • 9. Enter Products that may have resulted
      • • Note: products can be added or subtracted using the “+” and “-” buttons
    • 10. Enter Other Products as necessary
    • 11. Enter Accomplishments in relation to the project goals
    • 12. Enter Changes/Problems
    • 13. If any section is incomplete click associated red hyperlink to access and complete
    • 14. When complete, submit Progress Report
  • How to Use the CRIS Assisted Search Tool

    Search the CRIS database using a fill-in form. A number of help screens, automatic wildcarding, and built-in search logic are provided. Find CRIS project information for entire unit or individual project using individual data fields.

  • How to Write Progress/Final Reports

    • 1. Reports in the REEport system
      • a. The most important section in the Annual Progress and Final reports is the Accomplishments section
      • b. In this section, the impact of the project is outlined
    • 2. What makes an outcome an outcome?
      • a. Outcomes and impacts are used to demonstrate a change
      • b. A list of outputs should be included in outcomes but is merely supporting evidence of the work that was done and that leads to demonstrable change
    • 3. How do we define/demonstrate change?
      • a. Change in knowledge: Learns or becomes aware
      • b. Change in action: Behavioral change, or actions upon learning
      • c. Change in condition: Societal change due to change in action
    • 4. Remember your audience
      • a. Please write in plain language and write for the audience who make decisions on funding. Audience includes Congress, communications staff, and other stakeholders
      • b. Writing must address: issue at hand, actions taken, differences that results bring, public value, and importance of project
    • 5. Demonstrating public value is key
      • a. Public value focuses on importance of projects and why future funding is required
      • b. Include at least one sentence on how project changes or impacts the community positively
      • c. Highlight the impact the project has on the community, people, or state
    • 6. Basic tips and reminders on writing good qualitative impact statements
      • a. Include simple quantitative information
        • • Maximum 6 sentences
        • • Highlight understandable quantitative results
      • b. Show the progression that led to results
        • • Show progression between the issue, what was done about it, and what the results were
        • • Include at least one sentence underlining the importance of the funding
      • c. Tell a story
        • • In essence, the qualitative statement should tell the story of the project, from issue formation to final results
        • • Combine qualitative and quantitative descriptions
  • Video Tutorials

    These brief tutorials provide detailed and concise information on all aspects of using REEport. Most are under five minutes.

    Note: These videos were created using a Site Administrator login—certain components and capabilities may differ from your login, depending on your user role.

  • Getting More REEport Help

    Conroy Smith
    REEport Coordinator
    Dean for Research Business Office
    Email: REEport@ifas.ufl.edu
    Phone: 352-392-3150

    Seung Lee
    Accounting Intern
    Phone: 352-273-3492

    Nancy Wilkinson
    Director of Finance
    Dean for Research Business Office
    Email: REEport@ifas.ufl.edu
    Phone: 352-273-3498