The IIST automatically reviews all proposals with foreign engagement as part of the pre-award review process within the Dean’s office. Enter international proposals as early as possible. DSP provides us with a daily list of proposal drafts designated as “international” (i.e. travel questions are marked ‘yes’) to allow us to review proposals that have not officially arrived. We work hand in hand with IFAS Proposals to ensure that all proposals meet both UF and sponsor requirements, including deadlines.
• Review and follow sponsor guidelines for proposing and disclosing international activities.
• Enter your proposal into UFIRST and complete the Smartform travel questions as soon as possible. In most cases, the IIST will review international proposals before they are finalized to facilitate a quick review by the Dean’s office; the team will work with your department to ensure compliance.
• When applying for federal awards, appropriately disclose all current and pending support, including U.S. and foreign sources of funding.
• Consider cost principles during budget development:
• Necessary: Is this necessary to the project? Don't skip this question—responses will help you justify spending throughout the project
• Reasonable: Would a prudent person make the same decision at this cost? Does this deviate significantly from UF practices and policies?
• Allocable: The charge can be assigned to an award activity based on relative/proportional benefit.
• Consistently treated: Like costs should be treated the same (e.g., direct or indirect) in like circumstances.
Don’t forget to budget appropriately for international work to ensure all costs (including costs that the department will share) are considered.
Click here for more tips on developing activities and preparing budgets to support them.